Privacy Policy

Privacy Policy

Effective Date: February 2026

ProvenDeals Lettings is operated by ProvenDeals Ltd (“we”, “us”, “our”).

This Privacy Policy explains how we collect, use, and protect your personal data.

1. Who We Are

1. Who We Are

ProvenDeals Lettings

Operated by ProvenDeals Ltd

Registered in England & Wales

Company Number: [Insert]

Registered Address: [Insert]Email: [Insert]

We act as a property coordination service for landlords and tenants.

  1. What Information We Collect

  1. What Information We Collect

We may collect:

From Landlords:

  • Name

  • Email

  • Phone number

  • Property address

  • Service requirements


From Tenants:

  • Name

  • Contact details

  • Property address

  • Repair reports

  • Photos of issue


From Contractors:

  • Business name

  • Contact details

  • Service details

We do not collect financial data directly unless processing payments through secure third-party providers.

3. How We Use Your Information

We use personal data to:

  • Coordinate tenant find services

  • Arrange repairs and compliance

  • Communicate updates

  • Maintain service records

  • Meet legal obligations

We do not sell personal data.

4. Legal Basis for Processing

We process personal data under:

  • Contractual necessity

  • Legitimate interests

  • Legal obligations


5. Data Sharing

We may share necessary information with:

  • Contractors

  • Referencing providers

  • Listing platforms

  • Compliance professionals

Only relevant information required to complete services is shared.

6. Data Storage

Data is stored securely using:

  • Google Workspace

  • Website form systems

  • Encrypted email systems

We retain data only as long as reasonably necessary.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access your data

  • Request correction

  • Request deletion

  • Object to processing

  • Withdraw consent

Requests can be sent to: [Insert Email]

8. Cookies

We use cookies for basic website functionality and analytics.
See our Cookie Policy for details

9. Contact

For privacy enquiries:

[Insert Email]

3. How We Use Your Information

We use personal data to:

  • Coordinate tenant find services

  • Arrange repairs and compliance

  • Communicate updates

  • Maintain service records

  • Meet legal obligations

We do not sell personal data.

4. Legal Basis for Processing

We process personal data under:

  • Contractual necessity

  • Legitimate interests

  • Legal obligations


5. Data Sharing

We may share necessary information with:

  • Contractors

  • Referencing providers

  • Listing platforms

  • Compliance professionals

Only relevant information required to complete services is shared.

6. Data Storage

Data is stored securely using:

  • Google Workspace

  • Website form systems

  • Encrypted email systems

We retain data only as long as reasonably necessary.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access your data

  • Request correction

  • Request deletion

  • Object to processing

  • Withdraw consent

Requests can be sent to: [Insert Email]

8. Cookies

We use cookies for basic website functionality and analytics.
See our Cookie Policy for details

9. Contact

For privacy enquiries:

[Insert Email]

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